M365 Groups

An O365 Group is a combination of an Organizational Group, a Distribution List, a Shared Mailbox, a File Share and a Resource Hub.

1. Organization Group It is a special type of Azure AD group. Native AD Users and Guest Users can be added as members. Roles, Permissions and Access can be applied to the group.
2. Group Mailbox - All O365 Groups have a Group Email Address, and all members have access to the Group Inbox
3. Distribution List The Group Mailbox can be set so all members will receive a copy of messages directly in their own mailbox.
4. File Share The Group SharePoint site can be used by members to upload files to a common area. Files can even be shared from here to non-group members.
5. Resource Hub A “Group Instance” of certain applications can be created and attached to the group for all members to use collaboratively.

O365 Groups always have 3 Components

• Group Membership - Internal and External Users
• Group Mailbox - for group messages
• Group/Team Site - to store group files

Optional Group Apps such as a Team can also be added as group owned resources. These can be assigned to the group at the time of its creation or later on.

Other Options

Public or Private Group - An O365 Group can be Public or Private. The Group Owner can change this setting any time.

• Public - Anyone in your organization can join the group
• Private - Only those you select are Group Members.